What is CADAIR?

CADAIR is an accessible online archive designed to make the research output of the University available on the Web, so that it can be searched through Google, other search engines and online tools. It is easy to deposit and there are many benefits for your research.

Who do I contact for help?

Please contact us for help and support as follows:
E-mail: cadair@aber.ac.uk
Phone: 01970 622396
Internal extension: 2396

We have full-time repository staff who can provide advice and help you use the service.

What are the benefits of depositing items?

(1) Citations, impact and usage

• Your research will very frequently reach the top of the search results in search engines such as Google, Google Scholar, and other online tools such as Intute and OAister. This greatly increases usage statistics, potentially leading to higher impact and increased citations for the RAE/REF.

• If the publisher only allows you to deposit the author's final version rather than the publisher's final format (usually a PDF), the research will still reach a much wider worldwide audience and the published version will still benefit from increased citations in the long run.

• Even if a publisher's policy exceptionally does not allow you to archive the full text of the item, there will always be a prominent link to any published version in an e-journal, which will go straight to the full text at institutions that subscribe to that journal.

• The bibliographic information about your research is itself a resource that will increase awareness of your research and citation impact, even in the extremely rare case that there is no link or full text included.

• The repository provides accurate citation information, helping to avoid inaccurate citations.

(2) Public research profile

• Both individual academics and the University as a whole will benefit from increasing their public research profile. Public awareness of the University's research excellence leads to awareness of its teaching excellence, in turn helping to recruit the best students and to maximise funding.

• The repository can be used to generate publication lists that are updated automatically, which can be included in departmental or personal websites. It will be increasingly important as part of the effort to present a consistent public research and teaching profile on the Web.

(3) Preservation

• Your research will be preserved and made permanently available on the Web.

• In addition, the University will do its best to update your work into newer file formats if the old ones are no longer used in future.

(4) Copyright

• All content in CADAIR is checked carefully against publishers' copyright policies by specialist staff.

• Unlike archiving your paper on a personal web page, both deposit and access are logged, which could provide evidence in your favour in the unlikely event of any breach of your copyright.

(5) Research resources

• Depositing your research encourages other researchers to use open access resources and deposit their research too, so it will increasingly be easier for you to find their research too.

How is CADAIR useful as a resource?

(1) Searching online

• Resources in open access repositories such as CADAIR usually reach the top of the search results in search engines such as Google, Google Scholar, and other online tools such as Intute and OAister. This makes it much easier to find papers and articles than before.

(2) Better access

• Most items will include the full text content of the research, although some are in the author's final format rather than the publisher's final format. Even so, in many cases you would not otherwise have seen the published content of the research, as no library can subscribe to all journals.

• For items where there is no full text in CADAIR, the prominent link to the published version in an e-journal will in any case go straight to the full text at institutions that subscribe to that journal.

• Academics at institutions that do not have a subscription to the relevant journal will still be able to find and cite research. This particularly benefits researchers in developing countries, but also retired staff who have no university computing access, or those who do not currently hold a research position such as junior academics seeking academic careers.

(3) Resource discovery

• The bibliographic information in repositories such as CADAIR is itself a resource for discovering research papers and articles, whether they were published originally in paper or electronic format. This will save you valuable time and find research that you could easily have missed.

• The major journal databases that Aberystwyth University subscribes to, e.g. Web of Science, will link back to the full text in CADAIR if there is no subscription to that particular journal.

(4) Accurate bibliographic information

• The accurate bibliographic and citation information as provided by the author will help you cite items correctly and use your time more efficiently for research.

(5) Theses and dissertations

• From 2008/9, successful research theses and certain outstanding taught postgraduate dissertations produced at Aberystwyth University will be available online in CADAIR.

Is it easy to deposit items?

Yes! Once you are authorised to submit, all that you will need to do is put the bibliographic details of your paper into an online form, then upload the file(s) containing the full text of the item.

You are advised to check the copyright policy of your publisher, but we will always carry out further checks, to avoid any mistakes or liabilities.

Please contact us if you need any help.

Am I allowed to deposit my research?

To be eligible to deposit an item in CADAIR, you must fulfil the following requirements:

• You must be a staff member or postgraduate student of Aberystwyth University.

• You must have the permission of the copyright owner(s) of the item to deposit it in an open-access repository. You should seek the permission of all co-authors where necessary.

• If the item has been published elsewhere, you must have the permission of the publisher to deposit the item. Most publishers' policies can be found out online, and you can contact us for advice.

These policies may change from time to time and be dependent on individual departments.

Please contact us to be authorised to submit to the relevant collections. We will provide any initial advice you may need.

What types of research can be deposited?

In addition to journal papers, conferences papers, book chapters, technical reports, data sets and other major forms of academic research content, any kind of digital object can be stored, e.g. presentations, posters, computer programs and images. In some subjects such as Physics it is normal to deposit pre-prints as well as published research papers. Most types of research output can be archived. Please contact us if you would like to discuss any other type of content.

Can I archive data from research projects?

Yes, this service is available upon request. There may be a reasonable charge for the initial deposit, upon negotiation, based on the amount of data, the work involved and the circumstances of any project grants. We aim to make this as low as possible in order to encourage use of the service.

We are happy to discuss your data requirements with you. Please contact us for advice.

Does my publisher allow me to deposit a copy of my research in CADAIR?

Most publishers are happy for authors to self-archive copies of their papers. You can check your journal or publisher's policy using the forms below:

What is the difference between a pre-print and a post-print?

The 'pre' and 'post' refer to the peer review process:

• A pre-print is the version of an item that has not yet undergone the peer review process.

• A post-print is the version of an item that has undergone the peer review process.

It is best if you keep copies of these versions and keep track of the different versions when you submit your work to a publisher. This will avoid problems in depositing the item later.

Am I obliged to transfer copyright to a publisher?

Your copyright is normally your own property unless you transfer it to another party, and you are not obliged to transfer it to anyone. However, many academic publishers ask that you transfer it to them as a condition of publication. It is worth asking whether they will accept instead a non-exclusive licence to be the sole commercial journal publisher, or even to retain the right to re-publish elsewhere later, perhaps after an agreed period. Details of JISC's example Licence to Publish are available here.

What do I need to know about research councils' policies on depositing?

In keeping with the Research Councils UK (RCUK) guidelines, the major research councils and other funding bodies have policies requiring that research produced with their funding from now on should be deposited in an open access repository such as CADAIR. Full details are available from SHERPA JULIET and a summary is provided below:

AHRC Arts & Humanities Research Council
BBSRC Biotechnology & Biological Sciences Research Council
ESRC Economic & Social Research Council
MRC Medical Research Council
NERC Natural Environment Research Council
STFC Science and Technology Facilities Council

EPSRC (Engineering & Physical Sciences Research Council) has stated its support in principle and that it will publish a policy on OA in 2008. It is expected to follow the RCUK guidelines.

The following also have similar policies:

Wellcome Trust ERC European Research Council (EU)
NIH National Institutes of Health (USA)

Why am I asked to log in when I try to access full text in CADAIR?

The full text of some items is restricted under a publisher's policy where copyright was transferred to them by the author under the terms of publication, so we cannot put it on open access. Where this happens, we do our best to include a link to an online version of the paper or article, where one exists, so that users at institutions that subscribe to that journal can see the full text.

Am I allowed to include copyright material in my thesis or dissertation?

You should never reproduce any substantial extracts or any other copyright materials such as tables, diagrams, illustrations or photographs without obtaining prior permission from the copyright holder (see model permissions letter). Copying for non-commercial research or private study is permitted to a certain extent, provided that it does not undermine in any way the commercial interests of the copyright holder. You should of course always provide sufficient acknowledgement.

What is Open Access?

Open Access allows free access on the Web to previously published, peer reviewed research. It costs academics nothing to deposit and it costs nothing to see the content. Contrary to some media reports, it does not replace peer review. Open Access depends on peer review to provide online content, and could not continue without it.

Is this offered as a full university service?

Yes, from 2008, CADAIR has been officially launched as a fully supported service at AU, following the success of the pilot project. Please contact us for further details, for support with submissions to the repository, and for guidance about copyright.

Is CADAIR available bilingually?

Yes, following a software upgrade, and the success of the pilot service, CADAIR is now available bilingually in Welsh and in English. We would be very grateful for any suggestions for improving the documentation and help pages.

Can I export references from CADAIR into Endnote?

Yes, we have incorporated an Endnote export button at the bottom of every item page. When you click on this button, the easiest method is to choose "Open" to import the reference directly into Endnote. This will only work on a computer with the Endnote software installed. (You may be prompted to browse for and select a reference library, which is the file where you have saved your references.) Further instructions on using Endnote can be found in the Information Services FAQs.

Saving the reference to import it into Endnote later

If you are trying to save the reference to disk on a computer without Endnote installed so that you can import it into Endnote later on a different computer, you should follow these steps:

• Select "Save" and browse for a location to save the file "references" where you will be able to find it later on the computer that has Endnote installed (for example a network drive, pen drive or another type of removable storage device).

• Later, on the computer with Endnote installed, select the menu "File" and choose "Import".

• In the drop-down menu "Import Data File", browse for the file "references" where you saved it earlier.

• In the drop-down menu "Import Option" select the format "Endnote Import".

• In the drop-down menu "Duplicates" select "Import All" (the default option).

• In the drop-down menu "Text Translation" select "No Translation" (the default option).

• Click on "Import". The reference should now appear in "Imported References".

Endnote Web

You can import the reference into Endnote Web as follows:

• Select "Collect" and then "Import References".

• Browse under "File" for where you saved the file "references".

• In the drop-down menu "Filter" you should select "Endnote Import".

• In the drop-down menu "Group" you should select a group that you have already created where you would like to import the reference.

What file formats do you recommend?

Any file format can be stored in the repository. Although there is no preferred format, on most computers it is easy to download and view PDF files (providing the correct software is installed). The PDF format is also used by the majority of publishers.

It is best, wherever possible, to supply the file in both the original format (e.g. Word or LaTeX) and in a PDF version as well. Some computer systems may not be able to view Word or LaTeX files.

We are often able to convert other formats to PDF for you, though we cannot always convert LaTeX files.

See: How can I convert my item to PDF?

How can I convert my item to PDF?

Please see the FAQ provided by Information Services Advisory Service:

• How do I convert my Word document into a PDF file?

For assistance with converting other file formats please contact us.

Can I automatically generate a list of my items in CADAIR?

Yes, you can. Here are some example links to include in a web page to list your own items, or those of a research group or department:

By the author:
        http://cadair.aber.ac.uk/export/Surname, Firstname/Citations.html
                (include the space or replace it with %20)

By the Department / Research Group
        http://cadair.aber.ac.uk/export/2160/19/Citations.html
                (e.g 2160/19 is the community for Information Services)
        http://cadair.aber.ac.uk/export/2160/179/Citations.html
                (e.g 2160/179 is the Repository Bridge Project collection)

One way to do this is to include the code below in an HTML tag in the place where it should be on your page:

<?php include("http://cadair.aber.ac.uk/export/Surname,%20Firstname/Citations.html"); ?>
        (note: you must use %20 instead of the space)

<?php include("http://cadair.aber.ac.uk/export/2160/19/Citations.html"); ?>
<?php include("http://cadair.aber.ac.uk/export/2160/179/Citations.html"); ?>

Note: You will need to:

        (1) request to be able to use PHP
        (2) change the extension of your .html or .htm file to .php
        (3) set the permissions of this file to 700.

If you need any help with this, or want to ask about a different method to include these links, please contact us for further details.